Proactive HR Calendar

Most HR and compliance issues don’t arrive as emergencies. They build gradually through small gaps in documentation, unclear processes, or changes in legislation that are easy to miss in the day-to-day running of a business. By the time a problem becomes visible, it often requires urgent action, external advice, and significant time and cost to resolve.

A more effective HR approach is to treat compliance as an ongoing process rather than a reactive exercise. Regularly reviewing key risk areas, addressing known pressure points, and aligning people practices with business operations allows issues to be identified early and dealt with calmly. This approach not only reduces exposure to disputes and audits, but also creates greater consistency and confidence across the workforce.

To have effective HR, much of our work centres on helping businesses anticipate challenges rather than respond to them under pressure. This means taking a structured, year-round view of HR risk, focusing on what is relevant to the business, and addressing issues before they escalate. Importantly, proactive HR support is never one-size-fits-all. The most effective plans are tailored to the size, industry, and operating environment of each organisation.

The calendar below provides an example of how a proactive, structured approach to HR compliance can be mapped across the year. It highlights common focus areas and review points, designed to support compliance, workforce stability, and better people outcomes over time.

January	Strategic HR Planning & Compliance Check Align HR and compliance strategies with your business goals and regulatory requirements Identify key compliance risks and priorities for the year ahead Confirm upcoming legislative or operational changes impacting the workforce
February	HR & WHS Policies & Workplace Safety Policy reviews to ensure compliance with evolving regulations and WHS standards Update policies to reflect operational changes and emerging risks Reinforce manager understanding of safety and behavioural expectations through refresher training
March	Employment Agreements & Job Clarity Review contracts and position descriptions to ensure legal compliance and job role clarity Identify gaps between actual duties and documented roles Review roles for misclassification and role creep in duties
April	Leave Management & Work Rights Compliance Monitor leave balances, visa requirements, and work rights compliance Conduct refresher training with managers on leave practices Review absenteeism data for fatigue, burnout, or resourcing pressure points
May	Award & Wage Compliance Assess award classifications and pay structures to ensure alignment with Modern Awards and EBAs Spot-check payroll practices against award interpretations Identify risks arising from allowances, overtime, or rostering patterns
June	Salary & Employment Arrangements Review salary structures, flexibility agreements, and employment terms for fairness and compliance Review individual flexibility arrangements and annualised salaries Assess remuneration equity and compression risks
July	Mid-Year Review & Adjustments Evaluate HR strategies and workforce plans, making adjustments as needed Review performance trends and emerging people issues Re-prioritise HR initiatives based on business needs
August	Retention, Culture & Employee Engagement Assess employee turnover, workplace culture, and engagement strategies Identify retention risks across key roles or teams Review feedback mechanisms and communication effectiveness
September	Recruitment, Onboarding & Performance Management Strengthen internal recruitment and onboarding processes while refining performance management frameworks Assess quality and consistency of onboarding experiences Review performance conversations and documentation practices
October	Document & Records Audits Conduct spot-checks of employee records to ensure compliance with Fair Work requirements Identify gaps in record keeping or documentation practices Rectify inconsistencies before audits or complaints arise
November	Employee Engagement & Wellbeing Review wellbeing programs, mental health initiatives, and employee recognition Identify psychosocial risks and workload pressure points Review manager capability to support wellbeing conversations
December	End-of-Year Workforce & Compliance Review Conduct a comprehensive HR compliance review, preparing for the year ahead Review disputes, complaints, or incidents from the year. Identify trends, opportunities for process improvements or retraining Compliance priorities and workforce planning for the next year